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Advantages of Cloud-Based Software Over Desktop-Only Software

There are a multitude of software solutions available in today’s marketplace. Any solution is preferable to traditional systems based on spreadsheets. However, due to the advantages of cloud-based software, the traction around these has increased significantly. Its appeal derives from the fact that it allows you to conduct your business online and on a larger scale. 

The business world is rapidly changing, and moving from desktop to cloud-based software enables companies to become more flexible. On the other hand, traditional desktop solutions quickly become outdated due to their numerous disadvantages and high costs. 

You’ve come to the correct place if you’re curious about the advantages of cloud-based software over the classic desktop version. We’ll go over the key advantages of cloud-based software in further detail to help you decide your company’s future growth. 

How Cloud-Based Software Work? 

Cloud-based software provides users with a way to access and use applications over the internet instead of installing them on their computers. This type of software is often used for business purposes, as it allows employees to work from anywhere and can help reduce IT costs. 

One of the main benefits of cloud-based software is that it is more reliable than traditional software, as updates are automatically installed. Also, there is no need to worry about data loss in a system crash. In addition, cloud-based software is usually more affordable than its desktop counterpart, making it an excellent option for small businesses and startups. 

Cloud-Based Software Vs. Desktop-Based Software 

The desktop-only software can be downloaded and installed straight on your computer. Because the desktop program is pre-purchased, there are numerous additional expenses involved. There will be costs associated with hiring a support specialist to install the program and update it whenever a new version is introduced after the initial purchase. It will also necessitate the installation of a server within the company to manage the data. In addition, there will be licensing fees for each computer system where the software is installed. 

On the other hand, Cloud-based software is a considerably more cost-effective option. Users can access data and software via the cloud from any location, at any time, and on any device. Your data is automatically updated and backed up, ensuring that you never lose it. Moreover, multiple users can use the cloud software on various devices via the Internet without enormous costs. 

Also read: Benefits of Migrating to the Cloud

A business software must be incredibly efficient, with the capacity to streamline operations so that clients can receive better service. Compared to cloud software, the traditional desktop-only software can be inefficient because it runs on just one computer. The cloud is a vast network of computer gear that can all be accessed using a web browser. 

Benefits of Cloud-Based Software Over the Desktop Only Software 

When we compare cloud-based software vs. desktop-based software, there are many benefits that the former has because of how it operates. Below, we list some of the crucial benefits of cloud-based software.

1. Hassle-Free Accounting 

Accounting tasks can be made more difficult with desktop software. Not only will delivering an output require far too much time and effort, but it will also be of little value. 

Using cloud-based software will save you time and money and offer you a stress-free accounting experience. You can also have plenty of add-ons linked with your program with a simple monthly subscription plan. These will aid in the efficiency of your business processes by streamlining accounting procedures and reducing the accountant’s workload. 

2. Ease of Access 

Accessibility is a big concern with desktop software. It can only be used by one person at a time and requires physical closeness to the computer where the program is installed. You can’t get to the data remotely, which is inconvenient, especially in an emergency. 

In this category, cloud-based software easily wins. Thanks to the software’s global availability over the Internet, you can view the data anywhere. In an emergency, you can resolve problems using your computer. You can also carry your work around with you everywhere you go. 

3. High-End Security 

When using standard desktop software, all of your data is saved on the computer or an external hard drive. All of your crucial data will be lost if your computer fails unexpectedly and your backup drive (hard disc) is stolen. You won’t be able to recover it, resulting in a significant financial loss. 

Although it may be difficult to believe, the cloud is one of the most secure data storage methods. Nobody can access your data unless they have your login details, even if your laptop is stolen. Your data will also be unaffected if your laptop crashes unexpectedly. Because everything is securely saved on the cloud, you may access it from any device. 

Your data will also be well protected from cybercriminals because the cloud program is run from a data center with numerous layers of protection. 

4. Cost-Efficiency 

Desktop software is initially purchased at a low cost, but this is only the beginning. When employing desktop-only software, the organization must incur several additional charges. It covers hardware costs, annual software upgrades, often costly and compulsory, etc. 

The cloud software also outperforms in terms of cost. Because the cloud has a reasonable monthly fee, it also saves you money on hardware, utility, and software storage. You definitely won’t have to pay money for program installation. The software industry assures that the monthly subscribers will always have access to the most recent versions at no additional cost for new upgrades. 

5. Backups and Maintenance 

Because it is critical to maintain your data up-to-date and secure, you may need to perform constant software upgrades. You will need to back up your data on hard drives to avoid losing anything if your computer system fails. As a result, desktop software necessitates excessive time on the user’s part. 

These processes are carried out in cloud technology via automatic backups. For maximum protection, your data will be automatically saved in numerous places. Even if your computer fails and all of your data is erased, your data is never lost. Additionally, because providers strive to keep the software up to date, the most recent versions are always in use. 

6. A Scalable Solution 

Desktop software is not scalable since it is confined to a structure. Each user of this software must be able to reach the computer where it is installed physically. It not only has a significant impact on their efficiency, but it also costs them a significant amount of time and effort. 

Scalability is another strength of cloud-based software. Individuals can use cloud software according to their business requirements. You can make your software as big as you want it to be. You can also purchase packages that allow numerous users to connect to your software simultaneously. 

7. Time-Efficient 

Due to the emphasis on manual transactions, desktop-based software takes a lengthier amount of time. A single user manually enters all of the data into the software. This makes it not just a time-consuming process but also one with a high workload. 

The most appealing characteristic of cloud computing software is that it saves people time and effort. There is no need to enter data into the system manually. The program will automatically sync the data with the most recent updated information because it is kept in the cloud. You will have direct online access to your banks and will be able to complete any transactions with ease. 

In Conclusion 

Believe it or not, there are many benefits of cloud-based software over its desktop-based counterpart. It won’t be surprising if desktop software becomes utterly obsolete in the next few years. You should take the necessary steps to implement cloud-based software for your firm if you have a growth-oriented mindset. 

Compared to desktop-based software, having a cloud-based solution will provide you with various advantages. If you want to leverage the benefits of cloud computing and cloud-based software as mentioned above, you can contact the Cocolevio team. Cocolevio has the right expertise and knowledge to design and develop a custom cloud-based software solution that can fulfill your business needs. 

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