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How a robust LIMS can increase efficiency of medical universities

The advent of the Digital Age has led to an epochal shift in the workings of the Education landscape. Universities across the globe are finding it increasingly hard to continue with the traditional ways of managing their operations.

The sheer scale of paperwork and documentation tracking involved in institute management is exhaustive. Processes like student enrollment, performance assessment mapping, MSPE generation, staff monitoring, student communication, and campus activity management are considerably time-consuming, costly, and prone to high rates of human errors (and delays). All these challenges have forced medical university administrators to seek out integrated software solutions to help them establish more streamlined processes – something that makes their operational framework simpler and time-efficient.

medical college admin working on computer

Today, opting for standardized institute management software or ERP (Enterprise Resource Planning) system has become the holy grail of modernized education management. But it is not enough for medical colleges.

How a robust LIMS can increase efficiency of medical universitiesReason: Medical institutions have a unique set of requirements and processes that need more specialized, dynamic, and customizable software products (like Cocolevio’s LIMS) that deliver scalable digital infrastructure.

Increase cost & time efficiencies of your institute by deploying specialized institute management software.

Here are the three ways a student information management software can boost the overall productivity of your education ecosystem:

  1. Advanced data management
  2. Automated assessments & reporting
  3. Seamless communication infrastructure

Overstressed University Staff Working

Advanced Data Management

1. Paperless ecosystem: By having an online Cloud-first data management infrastructure in place, medical colleges can limit their costs on paper-based documentation and storage significantly. Their inbuilt advanced features like data backups, communication encryption, automated risk audits, and access guards lend an added sense of security to institutes.

 

2. Streamlined data collection & processing: A robust Information Management software allows administrators to save time spent on data collection and routine processes with a minimal margin of human error. Using customized software systems helps medical universities conduct a wide array of clinical data-led work with efficiency:

    1. Adding and accessing student data
    2. Attendance automation
    3. Timetable preparation
    4. Grading process management
    5. Curriculum management
    6. Fees management
    7. Student progress monitoring

3. Smooth student selection and enrollment process: The scale of information mapping that is required during the selection, enrollment, and onboarding processes at medical universities is humongous, and this has led administrators to opt for specialized software systems that help them streamline their data management operations, set up procedural checkpoints, generate reports to aid application evaluations, etc. Integrated data management systems can store critical student data such as applications, eligibility status, grades, certificates, and financial aid requirements in standardized formats for quick access.

4. Time-efficiency in student wellness support: There are smart modules in some institute management software solutions that allow colleges to map students’ wellness quotients effectively. It facilitates medical colleges to provide timely assistance to students who show signs of mental distress and help them overcome their challenges. Such software can also be used for collating results of surveys and polls related to wellness activities. These data points help the administration gauge the effectiveness of their student support initiatives.

5. Bulk MSPE Processing: The Medical Student Performance Evaluation (MSPE) document provides comprehensive feedback on students’ performance, and is an essential and influential part of any residency application. However, generating MSPEs for all students is a very laborious and time-consuming exercise for medical universities. This is why deploying quality college management software (like LIMS) becomes a necessity. With specialized modules for generating bulk-MSPEs, administrators can easily create, manage, download (in editable Word format), and personalize student MSPEs in just a few clicks.

 

As per the AAMC MSPE Task Force’s list of recommendations (2016), the emphasis is on increasing the levels of MSPE standardization across medical schools. Besides this, institutes are to add some important aspects of evaluation like the six ACGME Core Competencies, grading rubrics, and comparative performance data.

Post the pandemic, the GSA Committee on Student Affairs (COSA) released a new set of guidelines that focused on the inclusion of COVID19-related curricular, evaluative, and other changes within the 2016 MSPE format.

 

These extensive specifications demand well-designed MSPE-generating software that helps medical colleges process their MSPEs in bulk. Cocolevio’s LIMS software does this and much more!

This dynamic solution comes with empowering features offering high levels of MSPE personalization, information mapping, and data transformations. Some modern technical features of LIMS software are:

  • Cloud-based system
  • Real-time data access
  • Centralized server
  • Easy access via a single dashboard

For a product demo, reach our LIMS expert at (512) 222-5730 or request here: https://cocolevio.com/lims

Automated tasks & reporting

By opting for a single comprehensive information management software, medical universities can make their staff’s lives easier and more efficient. All tasks that require reviews (like assessments, scheduling, events planning, and reporting) get done swiftly through a single dashboard. In fact, such software can be used for many crucial administrative work and decisions:

  • Getting insights for creating or revising education policies
  • Scheduling custom reports and notifications for regular evaluations
  • Having ready auditable educational data for fast decision-making
  • Getting student feedback on efficient courseware management


Did you know?

As per the Campus Computing Project (USA) survey, 31% of university staff say their institution uses multiple tech systems, making it difficult for them to obtain the data they need to do their jobs effectively. And only 40% of institutions are investing in real-time data analytics. Source: click here

 

Seamless communication infrastructure

A medical school management system is a powerful platform that allows for seamless communication between all stakeholders – students, staff, and leadership. Here are some incredible features of robust information management software:

  • Cloud infrastructure of 24×7 remote access
  • Cross-platform solution for smooth information-flow
  • Centralized dashboard for communication management
  • Online community board to encourage student participation, faculty interactions, and peer support activities
  • Scheduled alerts to students about upcoming classes, exams, deadlines, and events
  • Student wellbeing notifications for initiating timely interactions between distressed students and advisors

With an integrated digital ecosystem, medical colleges can now easily rely on efficient modes of communication like (bulk) emails, SMSes, and online community message boards, which boost student connectivity and engagement. It also provides students with a platform to share feedback on their educational experience, which in turn helps the Management address concerns more holistically, and take better reform decisions.

LIMS for Medical Universities

A full-fledged medical school management solution offers a wide range of benefits and improves overall outcomes. It efficiently speeds up workflows, minimizes margins of error, and helps administrators and education policymakers stay one step ahead of the curve.

Are you looking for the best learner management software for your medical college – something that’s completely in sync with today’s educational climate and industry needs? Then go for Cocolevio’s LIMS for its exhaustive features and outstanding support.

To know more about LIMS, please visit www.cocolevio.com/lims or contact our sales rep at (512) 222-5730 for a detailed product demo.

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