Views & layouts

The same work items, drawn five different ways. A layout is how they're drawn; filters, grouping and sorting decide which ones and in what order; a view is that whole combination, saved with a name.

Nothing here changes your data. Layouts and filters are lenses — you can't break anything by trying them.

What you can do

  • Switch between List, Board, Spreadsheet, Calendar and Timeline layouts.
  • Filter by state, priority, assignee, label, dates and more.
  • Group and sub-group by state, assignee, priority, label, cycle, module…
  • Choose which properties are visible on each card or row.
  • Save the whole arrangement as a view, private to you or shared with the project.

The five layouts

Every work-item page — a project's Work items, a cycle, a module, a view — has a layout switcher in the header.

List — flat rows, grouped into collapsible sections. The default, and the best one for triage. Fastest to scan, easiest to bulk-edit.

Board — kanban. Columns are whatever you're grouped by (state, by default). Drag a card to another column to change that property — drag from Todo to In Progress and the state changes. The daily working view for most teams.

Spreadsheet — a dense table, one row per work item, one column per property. Sort by clicking a column header. This is where you go to compare a hundred items at once, or to fix a batch of missing due dates.

Calendar — work items placed on a month grid by their due date. The fastest way to see what's actually landing this week, and where the pile-ups are.

Timeline — a Gantt chart: bars from start date to due date. Shows overlap and sequencing. Only as good as your dates.

📷 Screenshot: the layout switcher in a work-items page header, with List, Board, Spreadsheet, Calendar and Timeline.

Filtering

The Filters control narrows what's shown. Filter by priority, state, state group, assignee, created by, labels, start date, due date, cycle, module — depending on where you are.

Applied filters appear as chips above the list. Click a chip to change it, or clear them all at once. Filters are combined with AND: assignee = you and priority = urgent shows only your urgent work.

Filters persist per page while you're working, so you can leave and come back.

Grouping

The Display menu sets group by — the thing that becomes your board's columns or your list's sections:

State · State group · Priority · Labels · Assignees · Created by · Cycle · Module · Project · None

On boards and lists you can drag items between groups to change that property. Not every grouping is draggable — you can't drag between "Created by" columns, because you can't change who created something.

Grouping by assignee answers "who's overloaded". Grouping by priority answers "are we working on the right things". Grouping by module answers "where is the sprint's effort actually going". Switch between them; it takes a click.

Sorting

Also in the Display menu — order by:

Manual · Last created · Last updated · Start date · Due date · Priority

Manual lets you drag items into whatever order you want, and it sticks.

Display properties

The Display menu also controls which properties appear on each card or row: ID, assignee, start date, due date, labels, priority, state, sub-item count, attachment count, links, estimate, module, cycle.

Turn things off. A board where every card shows nine properties is a board nobody reads.

📷 Screenshot: the Display menu open, showing group by, order by and the display-properties toggles.

Saving a view

Once you've got the arrangement you want, save it so you never have to build it again.

  1. Open a project and click Views in the sidebar (shortcut G V). Views must be enabled for the project — Project settings → Features → Views.
  2. Click the create button, or press N then V.
  3. Give the view a name, an optional description, and an emoji or icon.
  4. Set its access:
    • Public — everyone on the project sees it in the Views list.
    • Private — only you.
  5. Choose the layout, set the filters, and set the display options — all from inside the create dialog.
  6. Create it.

The view now sits in the project's Views list. Open it and you're straight into that layout, with those filters, every time.

📷 Screenshot: the create-view dialog with a name, the layout dropdown, the Display dropdown and a row of applied filter chips.

Views you'll actually use: My open work, Unassigned urgent, Due this week, Blocked, Needs triage.

Workspace-level views

Above the projects in your sidebar there are built-in views that cut across every project you can see — All work items, Assigned to me, Created by me, Subscribed. Same layouts, same filters, wider scope. That's where you start your morning.

Tips

  • Save the view instead of rebuilding the filter. If you've set the same three filters twice, save it.
  • Board grouped by assignee is the best five seconds you can spend before a stand-up.
  • Spreadsheet layout is for fixing things in bulk — sort by due date, spot the empties, fill them in.
  • Press Cmd + / for the full shortcut list; G V jumps to Views from anywhere in a project.
  • A view is a saved question. Name it as a question you actually ask.

Limits & good to know

  • Layouts and filters never change your data — except when you deliberately drag a card between groups.
  • Calendar and Timeline need dates. Items with no due date won't appear on the calendar; items with no start and due date have nothing to draw on the timeline.
  • Views are per-project. A view lives in the project it was created in.
  • Private views are invisible to everyone else, including admins.
  • Not all groupings are draggable (you can't drag between "Created by" columns).